How to stay in budget when planning for a corporate event

When planning for a corporate event, it is easy to spend more money than you had initially budgeted. A lot of people worry about under budgeting and therefore end up spending more money. The last thing you want when planning a party is to have inadequate food or drinks, so question is, how do you properly budget for a corporate event?

Make a budget

When calculating the budget, you can use a corporate event budget software. There are several corporate event budget software in the market for you to choose from that are guaranteed to make work easier for you. Once you have the software, you can start making a budget. The number of people attending the event will help you estimate how much money you need for food, drinks, the venue and other items. As you shop, try as much as possible to fit everything into the allocated funds.

Regularly update your budget

As you continue preparing for the event, you will need to update your budget. Sometimes you will find prices a bit higher or lower and it is therefore necessary to make adjustments as you go. Having an event budget software on your phone makes it easier to make updates since it is with you all the time.

Plan for the unanticipated

When planning for any event, you will almost always need extra cash for the unforeseen expenses. Unavoidable circumstances can lead to last-minute changes, so it is imperative to have a pool of money to cater for such things.

Do your research

It is important to get quotes from several vendors when planning for an event. Doing so will give you the chance to select vendors with the best prices and products. You can also use these quotes as bargaining tactics to convince your go to vendors to lower their prices.

Do it yourself

You do not have to pay for everything. If you are in apposition to do something yourself then do so. If the corporate event is for employees only, you can ask for assistance from your colleagues. Event planning is a great way to promote teamwork in the office, as well as enabling you to deliver the exact event that you imagined.

If you’re looking to book affordable entertainment for your corporate event, contact The Brass Animals today. Your guests will love our live brass band, and we try to accommodate every budget.