When you’re planning a wedding, you shouldn’t overlook the amount of space that you’ll have in the reception room. You want people to be able to mingle, have a good time and boogie down without getting hurt or knocking over the cake. Here are a few ways that you can ensure that you and your guests have plenty of room to enjoy your special day late into the night.
Draw Up a Floor Plan
Whenever you’re trying to accommodate a lot of people, you should have a good idea of the number of guests, and you should draw up a floor plan. In your reception hall, you’ll want plenty of space between tables so that guests can walk over and talk to friends and family. You’ll also need a separate area for the dance floor unless you plan on having staff remove the tables after dinner. You should also plan for a place to put the cake, registry book and the snacks and drinks you want to serve before, during or after the meal. Draw the floor plan to scale, taking into account the size of the tables and other furniture that you’ll need in the room.
Give Yourself a Little Extra Room
Even after you draw out your floor plan, make sure to give yourself some extra space to serve as a cushion. Whether the tables you rent are two inches longer than what you thought or the DJ needs some extra space so that they can get all of their equipment plugged in, there’s always some way that things can go wrong. It’s very rare that reception rooms are too big, and some extra room can prevent accidents since you don’t want anyone getting hurt. While it may seem like no big deal, slip and fall accidents are no joke and can make people seriously hurt, so add in a couple of extra feet in all zones of the reception area.
Ask the Venue Representative
If you’re still scratching your head on whether or not you have enough room, ask the representative from the venue that you’re thinking about using. They’ve probably hosted hundreds or even thousands of events, so they should have a pretty good idea of how many people, tables, decorations and side activities you can fit into their venue. They’ll probably have a good idea of which layouts work best for traffic flow, and you should have plenty of questions for them anyway.
Planning a wedding is a lot of work, but you can make sure that everything runs more smoothly by ensuring that you have enough space for everyone. Make sure that you account for the small things too, which can take up more space than you might anticipate.
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