Conference budgets are complex because of unorganized expenses, endless line items and last-minute details. The good news is that you can seamlessly organize your conference budget by being creative and critical; the right balance will guarantee a stress-free process. Here are user conference budget tips that will save you a lot of money.
1. Review the budget for accuracy
If you hosted a similar conference last year, simply editing the budget can save time and money. However, you must critique the budget with a smart eye to avoid a repeat of past mistakes. Create two columns in the spreadsheet: estimated and actual costs. Compare these two columns to get a vivid picture of any potential mistakes that should be rectified.
2. Create a priority list
Ask yourself; are some items on the budget more important than others? Take a hard look at all items and assign a priority status to each. Decide whether they are critical, important or nice to have. Critical expenses are those that the conference cannot do without while the ones that are nice to have can easily be removed if need be.